Job Description
Salary : $81,227.64 - $108,604.86 Annually
Location : Milpitas Police Department, CA
Job Type: Full-Time
Job Number: 2024-00039-2
Department: Police
Division: Records
Opening Date: 09/02/2025
Closing Date: Continuous
Definition ***THIS RECRUITMENT IS OPEN UNTIL FILLED, AND MAY CLOSE AT ANY TIME. For first consideration, apply by TUESDAY, SEPTEMBER 16, 2025.*** The City of Milpitas Incorporated in 1954, the is a bustling general-law city supervised by a council-manager form of government. Milpitas is a full-service city that includes Police, Fire, and a water utility and sewer utility. The Council makes planning and policy decisions for residents, and oversees the City's $253.2 million budget. Issues currently challenging the City include development, quality of life, and traffic.
The Police Clerk position performs a wide variety of general and technical clerical duties within the records section of the including maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies and departmental staff.
Salary Range: Police Clerk I: $81,227.64 - $98,731.10 Annually
Police Clerk II: $89,348.74 - $108,604.86 Annually
Police Clerk I: This is the entry level class in the Police Clerk series and is distinguished from the II level by the performance of less than the full range of duties as assigned to the journey level class within this series. This class is typically used as a training class in that positions may have only limited or no directly related work experience. Incumbents work under immediate supervision while learning job tasks.
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Police Clerk I Police Clerk II: This is the full journey level class within the Police Clerk series and is distinguished from the I level by the performance of the full range of duties as assigned, with only occasional instruction or assistance as new or unusual situations arise. Positions at this level are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.
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Police Clerk II Examples of Duties - Perform a wide variety of general and technical clerical duties within the records section of the Police Department including maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies and departmental staff.
- Accurately sort, file, copy and distribute crime reports, traffic reports, citations, petitions, and other materials to appropriate personnel.
- Process, type, record and/or file a wide variety of police records, reports, and materials including memos, letters, complaints, declarations, dispositions, returns on bookings, warrants, citations, crime, traffic, and registrant reports.
- Accurately audit, enter and balance timesheets.
- Operate teletype machine to enter, modify, and retrieve data such as stolen and recovered property, driver license and vehicle registration information, and warrants on wanted persons.
- Assemble, code, record and summarize a variety of police record data including serious crime offenses, stolen vehicles, crime reports, booking sheets and file interrogation cards.
- Perform data entry and data retrieval tasks using a computer terminal.
- Accurately research and perform vehicle releases.
- Assist department personnel and the public in person and by phone, performing record checks, issuing permits and collecting fees, and receiving reports and complaints from citizens.
- Process warrants including setting court dates for defendants who post bail and handling "walk overs".
- Process and assist desk officer with sex registrants and narcotic registrants.
- Provide general information regarding department policies, procedures and regulations to the public and others as requested.
- Compile data, summarize, and maintain a variety of statistical reports.
- Answer non-emergency calls and direct to appropriate department.
- Greet and assist counter walk-ins, as needed
- Perform criminal and applicant Livescan fingerprinting system.
- File appropriate paperwork with courts and District Attorney's Office.
- Interact with District Attorneys and court personnel when necessary.
- Perform related duties as assigned.
Typical Qualifications EXPERIENCE AND EDUCATION Police Clerk I: Experience:One year of responsible clerical experience, involving considerable public contact and typing.
Education:Equivalent to the completion of the twelfth grade.
Police Clerk II: Experience: One year of experience comparable to that of a Police Clerk I in the City of Milpitas.
Education:Equivalent to the completion of the twelfth grade.
REQUIRED DOCUMENTATION - Applicants must possess a typing certificate with a speed of 50 net words per minute. Typing Certificates must be obtained from an employment center or adult education center. Online typing certificates will not be accepted.
- Please attach a typing certificate to your application in the Attachments Section.
**
Please note: Failure to submit all documents will result in disqualification from the application process. Supplemental Information SELECTION PROCESS Applicants whose qualifications best meet our current needs will be invited to participate in the selection process that may consist of an assessment of the candidate's written skills, computer skills, and an oral board interview. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.
Please note: This position may require shift work, depending on the operational needs of the department. SUPERVISION RECEIVED AND EXERCISED Police Clerk I: - Receives general supervision from the Police Clerk Supervisor.
- Exercises no supervision.
Police Clerk II: - Receives general supervision from the Police Clerk Supervisor.
- May exercise technical supervision over Police Clerk I and/or Records Interns
In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.
The City of Milpitas is an Equal Opportunity Employer.
City of Milpitas Benefits Page: *For Police Officer and Communications Dispatcher Benefits, visit: 01
Select the option below that best describes your relevant work experience. Please note that this experience must be listed in the work experience section of your application.
- At least one (1) year of responsible clerical experience, involving considerable public contact and typing.
- At least one (1) year of experience comparable to that of a Police Clerk I in the City of Milpitas.
- None of the above
02
Do you possess a high school diploma or a high school equivalency certificate?
03
A typing proficiency certificate with a minimum of 50 new words per minute from within the past year must be submitted as an attachment with your application. Please note that failure to provide a valid typing certificate may disqualify you from proceeding in the recruitment process.
- I acknowledge that a typing certificate must be attached to this application in order to be considered for this position.
04
I acknowledge that this position may be required to work nights, weekends, and holidays based on the operational needs of the Police Department.
Required Question
Job Tags
Full time, Work experience placement, Work at office, Immediate start, Shift work, Night shift, Weekend work,